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Research Administration Portal Releases

Release 2.4

Date: March 21, 2024

New Features 

  • New tab on the lefthand navigation panel called “Project Relationships” shows project relationships grouped by an ID. Users have ability to filter search results and toggle between seeing All Projects or only Projects with Relationships.
  • External Links tab now has a link to the HART RACR Landing Page. 

Background Enhancements 

  • Deep-linking enabled in Portal across the application which will allow users to directly share links to navigate to the intended pages. 
  • The issue with Materialized View Refreshes Failure notifications due to outdated syntax post APEX 23.2 upgrade has been addressed. 
  • Application copyright was updated to say 2024 

Bug Fixes 

  • Clearer naming convention for all tabs in the left-hand navigation for more consistency. 
  • Some help texts that were getting encoded into symbols were addressed.  

 

Release 2.3

Date: January 18, 2024

New Features 

  • A number indicates the number of related projects on the link to the related projects modal. 
  • New tab on the lefthand navigation panel called “Project / Protocol Teams” shows the HUID/affiliation status of PI’s study teams across all the PI’s projects. 

Background Enhancements 

  • Rich Content Text Editors library has been updated to use TinyMCE after the Apex upgrade to ensure functionality remains intact. 
  • Materialized View Refresh Failure notification faced errors due to outdated syntax post APEX 23.2 upgrade has been addressed. 

Bug Fixes 

  • The color of the column header for the interactive report region is now black, making it consistent with other reports across the application. 
  • GMAS requests where the type is Initial Request is no longer included in the “In Process” list to address concern around the Initial Request list’s relevance. 
  • Related projects modal now reads “Projects Related to” in order to make the information presented in the page clearer. 

 

Release 2.2

Date: December 14, 2023

  • Upgrade application APEX platform to version 23.2
  • No new features enabled and existing application functionality validated

 

Release 2.1

Date: October 5, 2023

New Features

  • Researchers can view their COMS records and relationships on the To Do and other project lists.
  • Researchers on HMS-IACUC projects can view their records and relationships on the To Do and other project lists. Note that only the researcher (or a delegate they assign in the Portal) can see the HMS-IACUC project listing, link, or relationship.
  • Grant manager will now receive a copy of notices they send from the Portal. This new feature can be managed when sending the email by de/selecting the option to “include me as a recipient”.

Background Enhancements

  • Search capability for person names with diacritics by using alternate characters without diacritics.
  • Site management of the schedule for data updates and view of application metrics.

Bug Fixes

  • Ecrt statements with no PI are no longer missed in list spaces and will show for appropriate parties, including ecrt-delegate or proxy.
  • Smart Filter performance improvements for My Researchers' Portfolio (including when there is unanticipated punctuation in record values).
  • Corrected warning message for IRB projects that are active but past their end date.
  • Updated “Items Near Expiration” warning on Home page to only include items that have not passed their expiration date.

 

Release 2.0.1

Date: June 8, 2023

Bux Fixes

  • The error preventing information displaying on the Info page has been corrected.
  • On the My Settings page, the list of researchers will now sort by first and last name.
  • The additional blank space that displayed on the Detailed View tabs on the Items To Do page when a user had a large number of items in their list has been removed.
  • The blank columns that appeared in the column selector on the Researcher Items To Do page have been removed.
  • The number of items that will display in the To Do lists on the Items To Do page has been increased from 100 to 1000. The lists displaying researcher portfolio information on the Items In Process, Active Projects, and Recent Inactive pages have been updated to display 100 items at a time, with Next and Previous buttons allowing users to page through the lists.

 

Release 2.0

Date: May 24, 2023

New Features

  • Grant managers with the Department Administrator role in GMAS will have the ability to select researchers in order to view their To-Do lists, and project and submission information..
    • Grant managers will have access to a new Researcher Items To Do page which will display To Do list items for the researchers they have selected. Items displaying on this page can be sorted, filtered, and exported.
    • From the Researcher Items To Do page, a grant manager will be able to send a reminder email to a researcher for a specific To Do item. The grant manager can add their own comment to the item details that are included in the reminder.
    • The Researcher Items To Do page offers two default reports: the Primary Report, which organizes To-Do items by Researcher Name, System, Title, and Type, and a Grouped by Researcher report with Due Dates Highlighted report, which highlights overdue items and those due within 14 days.
  • Items that are currently included on a person’s To Do list in GMAS will now also be displayed in the person's To Do list in the Portal, including items for non financial deliverables, notice review and revision, and confirming the research team.
  • ecrt Project and Annual Statements will display in the To Do list for the certifier and the certifier designee/proxy, as appropriate, when they are available for certification. The end of the certification period will display as the Due Date for the statement in the To Do list. Statements placed on hold in ecrt will be removed from the certifier's Portal To Do list for the duration of the hold.
  • Information about relationships between projects and submissions will now display in the Portal. For each To Do list item or project list item, a related projects icon will display to the right of the item. Clicking on the icon will open a pop-up window that will show a list of other projects and submissions related to that project in the list. For each related project, the title and status will display. If a related project has been inactive for longer than 12 months or if the submission has been withdrawn or discarded, only the ID for that project or submission will display.
  • Researchers who are required to complete research data security training because they are a principal investigator or a study team member on one or more Data Safety protocols will see a task in their To Do list to complete the required training.
  • To Do items will display when a required Data Safety protocol has not been created and linked to a Data Use Agreement or IRB protocol. To Do items to create the required submission and relationship will display in the To Do list of the Principal Investigator and Primary Contact of the relevant Data Use Agreement or IRB protocol.

Enhancements

  • The Links page now includes links to frequently-used reports in HART and elsewhere and links to user guidance and job aids. The page name has been changed from Application Links to Links.
  • For the Info icon that displays in the To Do lists, a hover text of "Access additional information about this item" has been added.
  • The Status Entry Date column was removed from the To Do list and moved to the right in the project listings, next to the Due Date or End Date column.
  • A search option is now available on the Items for Me To Do List and the Items for My Colleagues To Do List. Submissions/projects can be searched by system, title, submission type, and principal investigator.
  • On the Active Projects page, an icon will display next to GMAS projects that are still active and have passed their end date. Clicking on the icon will display instructions related to continuing or closing out the project.
  • OAIR certifications that are currently in review will now display on the Items in Process page for the discloser.

Bug Fixes

  • A bug that caused the Items Nearing Expiration warning on the Home page to include GMAS projects has been corrected. Only projects from Agreements-DUA, Data Safety, and ESTR-IRB will display a warning when they are nearing expiration.
  • Reportable New Information submissions did not previously display correctly in the Portal. Submissions in the Action Required status did not display in the To Do list for the party responsible for that action. In addition, information on Reportable New Information submissions will now correctly display for the Reporter, Principal Investigator on parent projects, and PI Proxy on parent projects roles.

 

Release 1.2

Date: December 13, 2022

New Features

  • Announcements related to the Portal will now display on the Home/Items To Do page. Announcements may include information about upcoming system downtime and highlights of new features.

Enhancements

  • Emails from the Research Administration Portal will now include the Harvard logo.
  • Previously the Agreements-DUA system name displayed as Agreements in the project lists. Now the system name will correctly display as Agreements-DUA.
  • The email from name now correctly displays the name of the application instead of the help address.

 

Release 1.1

Date: October 5, 2022

New Features

  • Researchers can now assign one or more delegates to view their information in the Portal. Assigned delegates will receive a notification upon assignment. A delegate is able to view their own submissions/projects or select to view another researcher’s information.
  • Assigned training courses from the Harvard Training Portal that are incomplete are included in the researcher’s To Do List.
  • Assigned incomplete ancillary reviews from Agreements-DUA, Data Safety, and ESTR are included in the researcher’s To Do List.
  • The Portal now includes a My Settings page providing access to settings.
  • From the My Settings page, the researcher can download their GMAS Other Support and Activities report.
  • A warning displays on the Home/Items To Do page if the researcher has Agreements-DUA, Data Safety, or ESTR submissions that are expiring in the next three months. The Active Projects page will also show a warning for submissions that are nearing expiration.

Enhancements

  • Submission/project lists display the total number of items at the bottom of the list.
  • A search option is available on the Items In Process, Active Project/Protocols, and Recently Inactive lists. Submissions/project can be searched by system, title, submission type, and principal investigator.
  • The Home/Items To Do page includes a link to find more information about how often submission information refreshes in the Portal.
  • The date of the most recent application release displays in the footer.
  • Alt text was added for any links where it was missing.

Bug Fixes

  • On the Info page, submission/project titles were not displaying correctly if they included special characters.
  • Certain Data Safety submissions were not displaying for PI Proxies.
  • When providing feedback, the Feedback form did not warn the user if they tried to close the form with unsubmitted information.

 

Release 1.02

Date: June 29, 2022

  • Fixed font size of bulleted text on the project info modal window.
  • Added usage tracking to Inactive Projects page.